Chair & Table Rental: What’s the Right Number for Your Guest List?

When planning an event, one of the most common questions is:
“How many tables and chairs do I need?”

It may sound simple, but getting the numbers right can save you stress, keep guests comfortable, and ensure your event space looks clean and organized. Whether you're planning a birthday, graduation, or baby shower, here’s how to figure out the right amount for your guest list.

Step 1: Know Your Guest Count

Start with your guest list. Count everyone who’s attending, even if they might be standing or walking around during parts of the event. It’s better to have a few extra seats than to come up short.

👉 Tip: Always round up and add at least 5-10% more chairs for unexpected guests or last-minute additions.

Step 2: Choose Your Table Style

We offer two main types of tables:

• Round Tables (seat 6 comfortably)

• Rectangle Tables (seat 6–8 depending on layout)

Your choice will depend on the event space, layout preference, and whether you’re serving food, hosting games, or displaying items.

Step 3: Do the Math

Here’s a quick guide to help:

Guest CountRound Tables NeededRectangle Tables NeededChairs Needed18 guests3 tables3 tables18 chairs36 guests6 tables5–6 tables36 chairs60 guests10 tables8–10 tables60 chairs

We’ve also bundled our most popular rentals into Basic, Premium, and VIP packages, so you don’t have to figure it out alone. Just tell us your guest count, and we’ll recommend the best setup for your event.

Step 4: Think About Space

Make sure there’s enough room between tables for people to walk comfortably, especially if you’re adding balloon decor, backdrops, or dessert tables. If your event is outdoors, consider tent coverage and sun direction too.

At Carnival Party Rentals, we help make this process simple. Whether you're expecting 20 guests or 100+, we’ll help you rent exactly what you need—no overbuying, no stress, and everything delivered right to you.

Need help visualizing your setup? We also offer AI-generated layout images so you can see how everything will fit.