Top Mistakes People Make When Planning a Party.

Planning a party should be fun—but if you’re not careful, it can quickly turn into a stressful situation. At Carnival Party Rentals, we’ve helped set up all kinds of events, and we’ve seen the same mistakes made over and over. The good news? They’re easy to avoid once you know what to look out for.

1. Waiting Too Long to Book Rentals

One of the most common mistakes is waiting until the last minute to rent tables, chairs, linens, or decorations. By then, the best items (and best prices) may be gone.

How to avoid it: Book early—especially if your event is during a busy season like spring or summer. We make it easy to reserve everything in advance and even offer free delivery for local orders over a certain amount.

2. Underestimating Guest Count

Not having enough seating, tables, or food can leave guests feeling uncomfortable. Many people try to “estimate” instead of finalizing the guest list, which leads to not having enough of the essentials.

How to avoid it: Always overestimate your guest count by at least 5–10 people. Our rental packages are flexible, and we can help you choose the right amount for your setup.

3. Trying to DIY Everything

While doing it yourself might sound like a money-saver, it often leads to burnout, rushed setups, and decorations that don’t turn out as expected.

How to avoid it: Focus on what matters most—enjoying the event. Leave the heavy lifting (literally!) to us. We offer complete rental bundles with tables, chairs, linens, balloon decor, flower arrangements, and even invitations.

4. Ignoring the Weather

Planning an outdoor event without a backup plan can lead to disaster if it rains—or even if it’s just too hot or windy.

How to avoid it: Check the forecast regularly and have a plan B. Need help covering your setup? Ask us about shade options and tablecloth clips for outdoor events.

5. Forgetting About Theme & Color Coordination

Using random colors or mismatched décor can make the event look less put-together. Many people buy items in a rush without thinking about how it will all come together visually.

How to avoid it: We offer AI-generated inspiration images to help you visualize your setup ahead of time and choose the perfect color combos.

Let Us Help You Avoid These Mistakes

At Carnival Party Rentals, we’re here to make planning easier. Whether you need a few tables or a full event setup with balloon decorations and custom invitations, we’ve got you covered—from the first idea to the final pickup.

Have questions? We even offer free 15-minute consultations to walk you through your options and help you feel confident every step of the way.